Pending Review
Applicants: 72
Chief of Staff @ Gard Pro
Published: November 28, 2025
Job description
Mission:
Own operational clarity, execution discipline, and cross-functional alignment by turning strategic decisions into measurable outcomes. Act as an extension of the CEO to ensure prioritization, follow-through, and focus across the company.
Outcomes:
100% of CEO/leadership meetings have a clear agenda, decisions, owners, and deadlines.
95% of meeting outcomes documented + added to ClickUp within 24h.
Reduce the average time from decision to project kickoff to under <5 days
The CEO has 2–3 deep work blocks/week protected.
50–70% of internal asks are redirected or filtered.
CEO reports reduced need to “chase updates.”
>90% compliance on 1:1s, appraisals, and document hygiene.
CoS delivers KPI packs 3+ days before appraisal reviews.
Own operational clarity, execution discipline, and cross-functional alignment by turning strategic decisions into measurable outcomes. Act as an extension of the CEO to ensure prioritization, follow-through, and focus across the company.
Outcomes:
100% of CEO/leadership meetings have a clear agenda, decisions, owners, and deadlines.
95% of meeting outcomes documented + added to ClickUp within 24h.
Reduce the average time from decision to project kickoff to under <5 days
The CEO has 2–3 deep work blocks/week protected.
50–70% of internal asks are redirected or filtered.
CEO reports reduced need to “chase updates.”
>90% compliance on 1:1s, appraisals, and document hygiene.
CoS delivers KPI packs 3+ days before appraisal reviews.
Experience Requirements
Competencies:
Strategic and systems thinking: Designs low-friction cadences, templates, and folder structures tied to clear output metrics and named owners; converts ambiguity into measurable deliverables; coaches teams to operate with focus.
Execution and follow-through: Closes loops from meeting to action; maintains clean agendas, notes, and ClickUp hygiene; moves quickly from alignment to implementation with visible progress.
Communication and influence: Produces concise one-page summaries with decisions, rationale, owners, and deadlines; challenges vagueness respectfully; facilitates decisive meetings that finish on time.
Organization and Planning – Plans, organizes, schedules, and budgets efficiently; focuses on key priorities.
Aggressiveness – Moves quickly and takes a forceful stand without being overly abrasive.
Intelligence – Learns quickly; rapidly understands and absorbs new information.
High Standards – Expects own and team performance to be nothing short of the best.
Persistence – Tenacious; willing to go the distance to get something done.
Highly proficient in Andrew Grove’s High Output Management and John Doerr’s Measure What Matters, and applies these principles to meeting design, operating cadence, and OKR practice.
Strategic and systems thinking: Designs low-friction cadences, templates, and folder structures tied to clear output metrics and named owners; converts ambiguity into measurable deliverables; coaches teams to operate with focus.
Execution and follow-through: Closes loops from meeting to action; maintains clean agendas, notes, and ClickUp hygiene; moves quickly from alignment to implementation with visible progress.
Communication and influence: Produces concise one-page summaries with decisions, rationale, owners, and deadlines; challenges vagueness respectfully; facilitates decisive meetings that finish on time.
Organization and Planning – Plans, organizes, schedules, and budgets efficiently; focuses on key priorities.
Aggressiveness – Moves quickly and takes a forceful stand without being overly abrasive.
Intelligence – Learns quickly; rapidly understands and absorbs new information.
High Standards – Expects own and team performance to be nothing short of the best.
Persistence – Tenacious; willing to go the distance to get something done.
Highly proficient in Andrew Grove’s High Output Management and John Doerr’s Measure What Matters, and applies these principles to meeting design, operating cadence, and OKR practice.
